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How to Manage Voucher Items in ChequeGuru
Learn how to create and manage voucher narration items — preset descriptions used when issuing cheques and recording transactions.
Voucher Items are preset narration labels — "Rent", "Salary", "Vendor Payment" — that appear as a dropdown when issuing cheques. Building a library of voucher items speeds up data entry and ensures consistent narrations across all records.
- 1. Open Voucher Items. Go to Setup → Voucher Items.
- 2. Add a new item. Click Add New Voucher Item.
- 3. Enter the label. Type a short, descriptive narration — e.g. "Rent Payment", "Salary", "Staff Advance", "Vendor Invoice", "GST Payment".
- 4. Save. Click Save. The item immediately appears in the narration autocomplete dropdown when you issue a cheque or record a deposit/withdrawal.
- 5. Build your library. Add as many items as you need. A well-stocked voucher item list cuts data entry time for recurring payments.
- 6. Edit an item. Select it and click Edit to update its label. Existing transactions using the old label are not affected.
- 7. Delete an item. Select and click Delete. Only items with no linked transactions can be deleted.